Here's the usual stack on a facility that size, with ranges. Confirm current pricing directly with each vendor, because these move and most of them negotiate.
Management software, the system that holds your rent roll, leases, autopay and delinquency workflow, generally runs somewhere between $100 and $450 a month for a single site. Some price per unit, some flat, some bundle a website. Ask specifically whether the quote includes online move-in, e-sign leases, and text messaging, because those are often add-ons.
Gate access control is two costs. The software or cloud subscription is usually modest, maybe $50 to $200 a month, and the hardware is the big number. A keypad, operator, and controller install commonly lands in the $8,000 to $25,000 range depending on how much trenching is involved. Cameras are separate.
Call center or an answering service that can actually rent a unit is priced per call, per minute, or per booked rental, and it matters more than people expect since a missed call on a Saturday is a lost move-in.
Then card processing at roughly 2.5% to 3% of collections, website and paid search which people spend anywhere from $200 to $1,000 a month on, and a bookkeeper.
One thing worth knowing before you compare listings: a genuinely passive single facility purchase in a tertiary market usually starts around $500k to $1.5M, and lenders often want a third-party manager on smaller deals if you have no storage history. Third-party management typically runs about 5% to 7% of gross revenue with a monthly minimum, and that minimum can swallow the economics on a facility under roughly 250 units.
